Participant Information Area – Royal Hospital School 2019

Sunday 14th July – Saturday 27th July 2019

We hope that you are looking forward to joining Immerse Education to experience an enriching educational programme in the beautiful Suffolk countryside, at the inspirational and historic Royal Hospital School. As well as academic sessions, your programme will be full of activities designed to help you make the most of your summer and meet fellow participants from all over the world.

  • I have carefully read through this whole page
  • I have completed the Participant Information Form and provided details of my arrival and departure, emergency contact details, and any medical and dietary requirements
  • My parent/legal guardian has completed and signed a parental consent form for an international airplane journey (if required by airline)
  • I have obtained the relevant visa if required. Visa requirements can be checked at https://www.gov.uk/check-uk-visa
  • I have a copy of my passport and other important documents with me, and have stored copies of these documents at home
  • I have a photocopy of my passport to be handed in at registration for identification and security purposes (required for all participants, including UK participants)
  • I have the suggested amount of pocket money (£30 recommended per week)
  • I have read the suggested packing list and packed accordingly
  • If I am a student from outside the EU, I have arranged Travel Insurance cover which includes medical cover. If I am an EU citizen, I have brought my European Health Insurance Card.
  • I have checked that any prescription medicines I’m bringing are licensed for use in the UK and that all medicines will be valid for the duration of my stay with Immerse.

The Immerse programmes are hosted at the Royal Hospital School in Suffolk. This historic boarding school is one of the largest in the UK and boast an impressive maritime history as well as several notable alumni.

Participants will be accommodated in one of two boarding houses: Howe House or St Vincent’s House. Lessons and many activities will take place in the beautiful grounds of the school which cover over 200 acres with modern sports facilities accessible to participants during their stay.

Dormitories and bathroom facilities are typically shared between four participants of a similar age, with boys and girls accommodated in separate houses. If you are attending the programme with a friend and would like to share a dormitory with them, please get in touch with enquiries@immerse.education and we will do our best to accommodate this request.

Royal Hospital School
Holbrook, Ipswich
Suffolk, IP9 2RX

You should aim to arrive between 2pm and 4pm on Sunday 14th July 2019

Arriving by train?

The nearest main-line train stations from London and Norwich are at Ipswich and Manningtree and taxis are normally available from both.

Manningtree Railway Station, Lawford, Manningtree CO11 2LH

Ipswich Railway Station, Burrell Rd, Ipswich IP2 8AL

Local taxi providers include:

Manningtree Taxis (Manningtree) 01206 393333
Riverside Taxis (Lawford) 01206 397563
Topmarx Taxis (Manningtree) 01206 395449

Avenue Taxis Ltd (Ipswich) 01473 888888
Hawk Express Cabs Ltd (Ipswich) 01473 222222

Arriving by car?

The Royal Hospital School is located on the B1080 between the villages of Stutton and Holbrook.

From the A14 take the exit signposted A137 towards Ipswich. At the roundabout you will see a sign to the Royal Hospital School which will direct you under the Orwell Bridge on the B1456 from which take a right on to the B1080 through the village of Holbrook and onwards to the School.

From the A12 take the exit for the B1070 towards East Bergholt and continue towards Manningtree where a sign to the Royal Hospital School will direct you from the roundabout on the A137 towards Ipswich. From the A137 turn right towards Stutton, passing through the village and onwards to the School.

Parking is available at the school.

Arriving in the UK by plane?

If you are arriving to the UK by aeroplane we are able to provide a shared airport transfer from Heathrow, Stansted, or London City Airports. This service is available to book on the Participant Information Form.

Alternatively, you can book a private transfer service. Sahota Chauffeurs provide DBS checked drivers to collect students from arrivals and escort them to the school.

0800 799 9549
bookings@sahotachauffeurs.com

Other local taxi providers include:

Manningtree Taxis (Manningtree) 01206 393333
Riverside Taxis (Lawford) 01206 397563
Topmarx Taxis (Manningtree) 01206 395449

Avenue Taxis Ltd (Ipswich) 01473 888888
Hawk Express Cabs Ltd (Ipswich) 01473 222222

***Please note that we are no longer able to accept new bookings for this service***

For the convenience of our international participants, Immerse Education offer students the opportunity to book an additional night’s accommodation before the official arrival day.

The cost of the one night’s accommodation is £100 and can be paid by credit/debit card or bank transfer.

Members of of the Immerse Education team will be on hand to greet participants who are arriving early.

This service is available to book on the Participant Information Form.

After completing your booking, you will receive confirmation by email. All bookings are non-refundable.

***Please note that we are no longer able to accept new bookings for this service***

For the convenience of our international participants, Immerse Education operates a shared airport transfer service that runs on the official arrival days and departure days. The transfer runs at the following times:

London Heathrow – 12:00 and 17:00
London Stansted – 13:00 and 18:00
London City – 10:00, 13:30 and 17:00
On departures day, all transfers depart at 09:00 and are available to:
London Heathrow
London Stansted
London City
The cost per transfer each way is £45, and only payment by credit/debit card is accepted.

Members of of the Immerse Education team will greet participants at the airport, and accompany participants in the coach to the Royal Hospital School.

This service is available to book on the Participant Information Form.

After completing your booking, you will receive your booking confirmation by email. All bookings are non-refundable.

Upon arrival you will be greeted by a member of the Immerse Education team who will guide you to the Registration Area.

You will be provided with:

  • an identification card and lanyard (which must be worn at all times)
  • a welcome pack
  • a map of the school grounds
  • an itinerary for the programme

After registration and settling into your accommodation, participants should proceed down to the registration desk. A number of activities and a tour of your have been arranged on the day of arrival in order to help you familiarise yourself with your surroundings and to meet your fellow participants.

For those travelling by plane, a shared transfer service is available for participants travelling from London Heathrow, London Stansted and London City Airports on departure day (Saturday 27th July 2019). These transfers depart at 9am. To book this transfer, please do so in the section entitled ‘Shared Airport Transfer’. ***Please note that we are no longer able to accept new bookings for this service***

Participants are required by the school to vacate their rooms by 10am on Saturday 27th July and we advise participants to depart before 3pm. The Immerse Education team will be on site until 6pm to supervise any participants who may need to leave the school later than the suggested time. A left luggage area is available for participants.

Upon your arrival you will be provided with a ‘Syllabus Overview’ for your chosen subject. This document contains an overview of the topics that will be explored with your tutor during the programme. There are no materials to prepare in advance.

Lessons begin on the first Monday of the programme and run in the morning and afternoon of each weekday. Our teachers have prepared lessons which are designed to be challenging but fun and engaging as well. Here are some tips to help you get the most out of your summer programme:

  1. Ask lots of questions. If you don’t understand something, ask! If you do and want to explore something more, ask! Your teacher is an expert, so feel free to pick their brains while you have the chance.
  2. Get involved. Immerse Education isn’t just about being taught, it is about challenging yourself. Voice your opinion, then question it! Engage in debates in class, carry on those debates outside of class. Try a new activity that you haven’t tried before! Seize the opportunity and get involved.
  3. Have fun. The Immerse Education syllabus is meant to be challenging but don’t forget, there is a joy to learning and we want you to find it!

Alongside their lessons, students are encouraged to get involved with our busy programme of activities which is designed to help them make the most of the opportunity to get to know like-minded students from around the world. Participants should ensure that they have appropriate attire for the following activities in particular:

  • Kayaking
  • Tennis
  • Excursions to Cambridge and London
  • Basketball
  • Swimming
  • Movie nights
  • Arts and Crafts

At the end of the programme participants will also take part in a graduation ceremony and will receive a certificate for their participation in the Immerse summer programmes.

08:00 – 09:00

Breakfast – including cereals, toasts, preserves, yoghurt, fruit, orange juice, and drinks

09:30 – 11:30

Morning Lessons

11:30 – 13:30

Lunch (two courses) and Free Time

13:30 – 15:30

Afternoon Lessons

16:00 – 18:00

Activity e.g. windsurfing

18:00 – 19:00

Dinner (three courses)

19:00 – 21:00

Evening Activity e.g. movie night

Bedtimes vary according to age and will be outlined during the ‘welcome talk’ on arrivals day.

Important information

Laundry facilities are available on site and we will coordinate a laundry collection half way through the programme. All bedding and bed linens are provided and you do not need to bring these, however you do need to bring towels and toiletries.
  • Casual clothing. Please bring layers, the British summer is unpredictable!
  • Towel and toiletries
  • Sportswear and sports footwear, including swimwear
  • Stationery
  • Laptop – required for participants on the Immerse Tech programmes
  • Mobile phone (and charger)
  • Plug adaptors
  • Spending money
  • A game or object from home which you can share and discuss with your fellow participants.

Programme Manager: +44 20 8123 6988 (available throughout programme)

In addition, all participants will be provided with an Immerse Education team member’s contact number upon their arrival.

All participants are advised to purchase travel insurance with medical coverage prior to the programme, and we must be made aware of any pre-existing medical conditions, disabilities or allergies through the Participant Information Form.

Medication: Any medicine brought to the programme can be given to the Programme Director on arrival. We are only able to accept responsibility for medicines which are licensed in the UK, prescribed by a doctor and which are accompanied by English translation.

Illness: In case of illness or injury, the student will see a private GP who will assess his/her condition. In cases of minor illness such as a cold, headache or sore throat, we may issue common, non-prescribed medicines such as Paracetamol, throat lozenges or cough syrup.

If the student requires urgent medical attention, staff will take him/her to the nearest local hospital for immediate care or if necessary, will telephone for an ambulance.

Emergency medical treatment: The parent authorises Immerse Education to consent on their behalf to the Student receiving emergency medical treatment including blood transfusions, general anaesthetic and operations where certified by an appropriately qualified person, as necessary for the student’s welfare, and if the parent cannot be contacted in time.

Seeing a doctor: Students from non-EU countries are not entitled to free healthcare in the UK and will therefore have to pay a fee to see a doctor. This is usually covered by your travel insurance policy, and participants should keep a copy of their policy with them.

Medical Certificates: The Parent agrees to inform Immerse Education and pay the relevant fee prior to the issue of the certificate following a visit to a doctor or hospital.

In order to provide a safe environment, and to ensure that all participants have a fantastic and memorable time on the programme, certain rules and procedures must be adhered to. These include, but are not limited to:

  • All participants must return to their boarding house by 9pm each evening. Access keys will not work after this time.
  • Participants must leave campus without permission
  • All participants are required to attend every academic session.
  • Possession of alcohol or any illegal substances is strictly prohibited by Immerse Education, and will result in immediate exclusion from the programme.
  • Impolite or improper behaviour towards any other of the staff members or any other participants will not be tolerated.
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